MS Access Database is a database management system or DBMS. This solution merges the Microsoft Jet Database Engine with a graphical user interface and software-development tools. Now, the catch is that it has been in use for many years now. MS Access Database solutions that were developed by software developers, years ago, are still in use. So, the question becomes, what makes them so useful that they are still popular among users? Here we will see the benefits that users develop from the solution:
1. The business case for access:
when it comes to small scale businesses, MS Access Database
proves to be a quick and easy solution to several kinds of business needs. It is highly productive and provides effective results in no time which helps businesses to upscale in their path.
Since it has been in use for a very long time, most users are familiar with the interface and can take control of the solution easily. It also suits their budget and hence is a popular choice. Another reason for its popularity is that it is also a GUI toolkit. Thus, it supports all the features that a user needs to create a database that suits the respective business, its departments, workgroups, or projects. Microsoft Access comes with the following features:
- The database
- Form builder
- Table builder
- Query builder
- Microsoft Access report design-builder
- Macro writer
- VBA programming language
Another benefit of Microsoft Access is that it does not require any server operating system, special hardware, or custom application software environment. It can be utilized as a single user database, as well as, multiple user databases (preferably less than 10). Thus, it becomes a powerful database solution for end-users.
2. Portability and flexibility:
This is another feature that makes Microsoft Access attractive to users. Microsoft Access Database is easy to copy or move, exactly like an excel file. An Access application can be in one file or more. Anyhow, it can be moved or copied for another usage which may include a new project or in the replication of the file in another location. Users seem to like this feature as it lends them great flexibility. Once they are familiar with the system, they can make changes they need to incorporate to fit their business needs.
3. Long-term usage:
There is no debate about the fact that Microsoft Access has stood the test of time. It has been around for 25 years and is still among the top 6 relational databases in the industry. Microsoft still modifies and supports the solution with files, videos, and updated versions.
Thus it can be concluded that Microsoft Access has certain stable and promising features that make it useful and popular to a greater client base. However, its popularity does not make it flawless. Here are certain factors to consider in terms of drawbacks:
Do not use Access for the following purposes:
1. Databases that contain sensitive and regulated data.
2. It cannot be used for databases that require role or user assumed security.
3. It is not suitable for medium to large databases but only small ones.
4. It cannot support applications with many concurrent users.
5. It can be inconvenient for users that includes large-scale or high-performance data logging.
6. It is also not satisfactory as a solution for databases with the customer-programmed or web-based front end.
However, there are it can be used as a front-end to more powerful programs such as Microsoft SQL server which optimizes its usability. Hence, it will be fair enough to say that it is reasonably beneficial.